公司邮箱后缀变更邮件英文,企业电子邮件后缀更改通知邮件

好顺佳集团
2023-07-10 09:12:24
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内容摘要：Dear colleagues,Important Update: Change in Company Ema...

注销公司· 工商变更 · 地址挂靠 · 公司异常处理

好顺佳经工商局、财税局批准的工商财税代理服务机构，专业正规可靠

Dear colleagues,

Important Update: Change in Company Email Extensions

I hope this email finds you well. I am reaching out today to inform you about an important change that will be implemented in our company's email system. Effective immediately, we will be changing the email extensions to better align with our company's branding and to ensure consistency across all departments.

As you all know, our company has been growing rapidly over the past few years. We have expanded our operations globally and it is vital that we have a standardized email format to facilitate communication both internally and externally. The new email extensions will reflect our professionalism and commitment to excellence.

Reason Behind the Change

The decision to change the company email extensions was made after careful consideration and evaluation. We understand that this change may cause some inconvenience initially, but we firmly believe that it is necessary to streamline our communication channels and enhance our brand identity.

Our previous email extensions were a combination of initials and department codes, which often resulted in confusion and made it difficult for our clients and stakeholders to identify the sender's department. Additionally, as we expanded our operations, we realized the need for a unified format that was easy to remember and associated directly with our company.

By implementing the new email extensions, we aim to improve communication efficiency, ensure clarity in all correspondence, and strengthen our company's global presence. The new extensions will also simplify the process of reaching out to colleagues and collaborating with teams from different departments.

New Email Extensions Format

Starting today, your email address will have the following format: [first name].[last name]@companyname.com

For example, if your name is John Doe, your new email address will be john.doe@companyname.com. This format will be applicable to all employees across the organization.

I understand that it may take some time to get accustomed to the new email extensions. To ease the transition, we have taken the necessary measures to ensure a seamless change.

Transition Plan

To assist you with the transition, we have provided a step-by-step guide which includes instructions on how to update your email signature, as well as updating your email address on any platforms or accounts associated with it (e.g., LinkedIn, business cards, etc.). Detailed instructions and support will be provided by our IT department to ensure a smooth transition.

Please note that your current email extensions will remain active for a period of one month. During this time, all emails sent to your previous email address will be automatically forwarded to your new address, ensuring that you do not miss any important communication. However, we encourage you to update your contact information as soon as possible to reduce any potential disruption in communication.

Contact IT Support

If you encounter any issues or require further assistance during the transition process, please reach out to our IT support team at support@companyname.com. They will be happy to guide you and address any concerns you may have.

We understand that change is not always easy, but we believe that this change is necessary to streamline our operations and elevate our company's brand perception. Thank you for your cooperation and support in implementing this change.

Best regards,

[Your Name]

[Your Position]

[Company Name]